Concessions

If you have any questions regarding concessions please contact:

Concession Director
Wanda Crawford
705-648-1490
nlfallfair.concessions@gmail.com
wdcraw24@gmail.com

Forms & Waivers

• Outdoor Concession Application Form

• Indoor Concession Application Form

• Rules and Regulations Form

• Food Permit Form

Proof of Insurance

All Vendors must carry appropriate insurance with a minimum of $1,000,000 liability. A certificate of insurance, naming the New Liskeard Agricultural Society as an additional insured on your policy, must be submitted with your application. Contact your insurance broker/agent to ensure that you have the appropriate coverage.

Booth Size

Outdoor Booth – Minimum size of 10ft wide; standard outdoor booths are approximately 15ft deep. Deeper booth spaces are available upon request; additional charges may apply.

Indoor Booth – Minimum size of 10ft wide; indoor booths are 10ft deep.

Additional space may be purchased in 5ft wide increments and must be requested in writing on the application form.

Booth Payment

Payments can be made by cheque or money order payable to the New Liskeard Agricultural Society or by e-transfer. Payments must accompany the application form for the application to be considered complete. Payment does not guarantee acceptance as a Concessionaire Vendor at the Fair due to limited space. If the application is not accepted, the payment will be returned to the applicant within a reasonable timeframe. The applicant will be notified as soon as possible by the Concession Director if you are not accepted.

Set-Up

Due to limited space around the curling club, loading and unloading of supplies at the curling club entrances by the Vendor must be done in a timely and efficient manner to allow other venders access to the loading and unloading zone. Vehicles are permitted to remain parked at the entrance during loading and unloading activities only; vehicles are not permitted to be parked in the loading and unloading area during the duration of concession booth setup and teardown.

**Under no circumstances are vehicles allowed within the buildings to load or unload supplies.

Booth Construction/Damages

Vendors are responsible for all material and labor for erecting their concession booths.
Nailing and permanent alterations to the buildings are not permitted.

Should any damage be done to the buildings by the Vendors, they will be immediately responsible for the repairs or reimbursement of the repairs to the building to the satisfaction of the New Liskeard Agricultural Fall Fair Board.

The New Liskeard Agricultural Fall Fair Board is not held liable for any damage or theft incurred by the Vendor during their contract period at the Fair.

Tables/Chairs

Vendors must supply all of their own equipment. Indoor concession booths may rent tables from the New Liskeard Agricultural Society. It is recommended that you reserve your tables in advance, as supply is limited. Any damage done to the tables will be the financial responsibility of the Vendor.

Electrical

Electrical cords to concession booths or space is the responsibility of the Vendor. All booths requiring hydro will incur a surcharge, which is to be paid along with concession fees. Any Vendor using electricity must do so in accordance with the electrical safety standards. The Fair Board Safety Committee and the Electrical Safety Authority may inspect the site at any time and make recommendations if needed.

Water

Water hoses for delivering water to concession booths or spaces are the responsibility of the Vender. All booths requiring water will need to identify this on their concession application for proper zoning.

Removal

No booths may be removed from the ground before the last day of the event without prior approval of the Concessions Director. In extenuating circumstances, it may be possible to remove booths prior to the last day of the event. Please submit a written request in your application, should you require early booth removal. Booths and displays must stay in place until after the final attendance draw and Fair patron density has decreased.

Security:

Security will be patrolling the grounds throughout the entirety of the event.

Manned Booth Hours:

It is recommended that booths be manned at all times during the hours when the Fair is open to the public. The Fair Board will not be held responsible for any damage or theft that may occur.

Event Admission

Vendors awarded concession space on the Fair grounds will receive Concession Passes in the form of either 2 weekend passes or 6 day passes, per concession. Concession Pass options are selected by the Vendor during the application process. Additional passes can be purchased (each additional weekend pass purchased includes three attendance draw tickets). Not-for-profit organizations fully ran by volunteers may be eligible for additional Concession Passes at the discretion of the Concession Director; it is the Vendors’ responsibility to identify themselves and their needs to the Concession Director for consideration prior to the event. Concession packages and Concession Passes will be available for pick up at the Fair office (located in the upstairs of the curling club). Please contact the Concession Director should you require your Concession Package. Any concerns with Concession Passes must be addressed with the Concession Director prior to the commencement of the Fair.

Parking

Parking is available for personal vehicles and trailers outside the fairgrounds in areas designated by the City of Temiskaming Shores. Please consult with the President, Vice-President, Grounds Director, Parking Attendant, or Concessions Director for parking information. Paid parking is also available for Vendors on the grounds in the designated area on the east side of the Fairgrounds (i.e. east side of the home craft building, beside the RV dumping station). Vehicles will require a parking pass to enter and park on the grounds during Fair hours. It is the vehicle owner’s responsibility to communicate with the Concession Director for parking pass needs and Vendor parking locations. Vehicles parked in undesignated parking areas, and or along emergency vehicle routes may be towed at the owner’s expense.

Food Vendors

All Vendors selling food shall read the “Guide to Special Food Event Permits” available by clicking the food permit link and ensure that they complete the “Special Food Event Permit Application”. Please submit the completed form to the Timiskaming Health Unit within 14 days prior to the start of the event. Permits obtained from the Timiskaming Health Unit must be posted in a clearly visible location during the Fair. All Vendors are responsible for familiarizing themselves with all applicable Timiskaming Health Unit directives, prior to application submission www.timiskaminghu.com or by phone 705-647-4305.

Exclusivity Clause

No Vendor is permitted to sell candy floss, candy apples, snow cones, or nachos without the written consent of the Concessions Director.

Refusal Rights

New Liskeard Agricultural Society reserve the right to refuse sale/distribution of any items deemed inappropriate by the Fair Board. Prohibited items include cigarettes, lighters, alcohol, replica firearms i.e. cap guns, knives, swords, firecrackers, illegal substances, and paraphernalia. At the discretion of the New Liskeard Agricultural Society, any sellers/distributors of the aforementioned merchandise may result in the request to immediately vacate the Fair grounds without refund of the concession fee previously paid. The New Liskeard Agricultural Society reserves the right to cancel this contract and/or refuse space rentals in subsequent years, to any Vendors that do not comply with the terms and conditions of this contract.